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Posted on: October 26, 2019

Proposals for Water Tank Maintenance

Town of Oliver Spring




REQUEST FOR PROPOSALS



For



 WATER TANK MAINTENANCE SERVICE, 


For


WATER STORAGE TANKS RFP # 1





Issue Date: Oct 24, 2019




Due Date and Time: December 2nd, 2019 @ 3:00 PM EST




Send Proposals To: Town of Oliver Springs

717 Main Street

Oliver Springs, TN. 37840 



Inquiries: Mr. Thomas McCormick

City Manager

(865) 435-7722

oscitymanager@comcast.net

ADVERTISEMENT


Town of Oliver Springs is requesting sealed bids from qualified firms to contract for a 7 year long term, full service maintenance for the following ground and elevated water storage tanks. Sealed bids will be accepted  until 3:00 P.M. EST on December 2, 2019 and at which time bids will be read aloud in the City Hall council chambers. The bids will be considered for award during the next Water Board Meeting on December 5th, 2019 at 6:30 pm at City Hall. 


Tanks

Address

Gallons

Tanks #1

Richard Road, Concrete Storage Tank

1,000,000 Gallons

Tanks #2

Cove Lane, Elevated Storage Tank

100,000 Gallons

Clear-well

Water Treatment Plant, Clear-well,

75,000 Gallons

Pressure Tank

Windrock Road, Booster Pump-station












Parties interested in this Request for Proposals may obtain a copy of the RFP from the Town of Oliver Springs by contacting Mr. Thomas McCormick at (865) 435-7722 or from the Town’s website: 

http://oliversprings-tn.gov/ .  All information outlined in the Request for Proposal, along with any other pertinent facts necessary for a proper evaluation of this proposal, should be delivered to Town of Oliver Springs prior to the hour and date above designated.


Three bound and typewritten copies of the RFP shall be presented in a sealed envelope per instructions on the request for proposal. All information regarding opening date, description of the proposal and RFP number must be listed on the outside of the envelope.


The Town reserves the right to waive formalities in any proposal and to reject any or all proposals in whole or in part with or without cause and/or to accept the proposal that in its judgment will be in the best interest of the Town of Oliver Springs.



  1. PURPOSE


It is the express intent of the Town of Oliver Springs to acquire a fully qualified firm to implement an Asset Management Program which includes: engineering, professional management, GASB 34 compliance as alternate method of asset management, inspection, rehabilitation, repair, bio-film washouts, visual inspections and repainting of seven (7) water tanks in the system. The selected firm will have the ability to provide water quality services to include bio-film removal, active mixing and other smart water solutions. 


2.0       SCOPE OF WORK


The contractor shall perform all required work and shall provide and furnish all labor, supervision, materials, necessary tools, expendable equipment, utility and transportation services and all else required to complete this work in accordance with the General Terms and Conditions Special Conditions and project specifications; including any and all Addenda.


The proposal shall address all of the information outlined herein. Additionally, each prospective firm may include such other information as he or she deems pertinent to the proper evaluation of their proposal. Each firm is responsible for testing the current materials in place on the tanks for hazardous content. All work must comply with OSHA Confined Space Entry, Tennessee Department of Water Resources, A.W.W.A., and N.S.F. Regulations. Proposals will be considered, and should be written to provide the contracted maintenance of the following tanks:



Tanks

Address


Tanks #1

Richard Road, Concrete Storage Tank

1,000,000 Gallons

Tanks #2

Cove Lane, Elevated Storage Tank

100,000 Gallons

Clear-well

Water Treatment Plant, Clear-well

75,000 Gallons

Pressure Tank

Windrock Road, Booster Pump-station 






It is the responsibility of each prospective firm interested in this proposal to inspect the tanks prior to the submission of their proposal. Contact Mr. Teddy Brown at (865) 399-6600 or via email at teddybrown1977@aol.com to make an appointment to conduct an inspection of the tanks.


SEE ADDITIONAL SCOPE OF WORK ON PAGE 8


3.0       PROPOSAL SPECIFICATIONS


The details of this proposal shall include information on all of the following items.  Additionally, each prospective firm may submit such other information as deemed appropriate for the proper evaluation of his or her proposal.  The proposal shall include:


  1. An informative narrative report introducing your firm. Additionally, a statement of qualifications  and resume detailing the experience of all individuals responsible for providing service under this contract should be submitted.  Principals involved should be listed along with their names and addresses of the individuals placed in charge for the administration of the terms and conditions of the contract. Summary resumes of all full-time employees dedicated to technical services (TN Engineers and N.A.C.E. certificated employees) are mandatory. A copy of the State Contractor’s License MUST BE included in the response to this RFP.


  1. The details of appropriate work and renovation plan for the tanks. This shall include but not be limited to, the evaluation of the tanks with particular regard to the internal and external structural condition of the tanks and any of its appurtenances, need for painting and condition of the foundation. Methods for handling and disposing of hazardous wastes should be explained.


  1. A list of systems that are currently being maintained by the proposer should be submitted. Include the Name of the System, Person of Contact, Telephone Number of Contact, and Number of Tanks in the System under contract. A list of systems within the state of Tennessee must be submitted to be considered. Also proposer should submit a minimum of 10 customers in the last 5 years.


  1. Specifications on the frequency and degree of inspection and cleanout services the Owner could expect under the terms of the maintenance contract. The tanks shall be inspected annually with a complete report provided to the Town of Oliver Springs. A minimum of two (2) bio-film washout inspections with detailed engineering report shall be conducted in any ten (10) year period. Additionally, each perspective firm should address the requirements to assume responsibility for all corrections and repairs to the tanks necessitated by acts of vandalism or through normal deterioration.


  1. Adherence to the specifications given in this Request for Proposal. All surface preparation and coatings specified should be strictly adhered to; there will be no variance. These specifications are identified in this Request for Proposal as tanks renovation specifications. In addition, all rules and regulations of the Tennessee Department of Environmental and Conservation will be strictly adhered to. Additionally, a method for determining the scheduling for future repainting should be addressed for the tanks. All permits, approvals, etc., required by the Tennessee Department of Environmental and Conservation will be the responsibility of the successful firm.


  1. No provisions for short term contracts. No short-term contracts (3-year or 5-year) will be considered. The firm may never cancel the contract for any reason other than non-payment by Town of Oliver Springs. The contract must include a detailed fee schedule with a not to exceed inflationary adjustment factor so the Town of Oliver Springs can calculate future maintenance cost for an indefinite time.  All future work shall be covered by the annual fee with no extra charges for future work.


  1. Demonstrated capability to successfully manage the information flow during the course of maintaining and managing the Town of Oliver Springs’s water storage vessels.  Capability must exist for the Town of Oliver Springs to view information via the internet.


Starting on page 8 is the schedule that outlines the initial work schedule.  There will be no deviation from this schedule of work.


4.0       GENERAL TERMS AND CONDITIONS


  1. Opening Date and Time:


Sealed proposals for performing the work will be received by the purchasing agent at the time and place listed on the first page of this invitation. No telephonic or fax proposals will be accepted.  Bids and amendments thereto, or withdrawal of bids submitted, if received by the Town after the date and time specified for scheduled receipt, will not be considered. It will be the responsibility of the bidder to see that his bid is in this office by the specified time and date. There will be no exceptions. Date of postmark will not be accepted.


    1. Inconsistencies in Conditions:


In the event there are inconsistencies between the General Terms and Conditions, and the Special Conditions and Specifications, the latter two shall take precedence.


    1. Clarifications of Terms:


If any prospective bidder has questions about the specifications or other solicitation documents, the prospective bidder should contact the purchasing agent or building official whose names appear on the face of the solicitation. Any revisions to the solicitation will be made only by addendum issued by the Town.


    1. Default:


In the event of default by the contractor, the Town reserves the right to procure the services from other sources, and hold the Contractor liable for any excess cost occasioned thereby. The Town also reserves the right to void this contract at any time due to negligence or failure to perform of the contractor.


    1. Ethics in Public Contracting:


By submitting a bid, each bidder certifies that its bid is made without collusion or fraud and that it has not offered or received any kickbacks or inducements from any public employee having official responsibility for this procurement transaction, any payment, loan subscription, advance, deposit or money, services, present or promised unless consideration of substantially equal or greater value was exchanged.


    1. Anti-Discrimination:


By submitting a bid, each bidder certifies to the Town that it will conform to the provisions of the Federal Civil Rights Act of 1964, as amended.


    1. Employment Discrimination Prohibited:


During the performance of this agreement, the Service Provider agrees it will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Service Provider, and further agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions or this nondiscrimination clause and further agrees to include in all solicitations or advertisements for employees by or on behalf of the Service Provider to state that the Service Provider is an equal opportunity employer.


During the performance of this agreement, the Service Provider does not, and agrees that it shall not during the performance of this agreement knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.


During the performance of this agreement, the Service Provider agrees not to discriminate against any faith-based organization on the basis of the organization’s religious character or impose conditions that either restrict the religious character of the faith-based organization or impair, diminish, or discourage the exercise of religious freedom in procuring goods or services on in making disbursements.


    1. Immigration Reform and Control Act of 1996:


By signing this bid or proposal, the bidder certifies that it does not and will not during the performance of this contract; violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens.


    1. Indemnity:


The following shall be deemed included as a condition of any contract awarded as a consequence of this bid; Contractor and all subcontractors shall bear all loss, expense (including reasonable attorney’s fees) and damage in connection with, and shall indemnify Owner against and save Owner harmless from all claims, demands, and judgments made or recovered against Owner because of bodily injuries, including death at any time resulting therefrom, and/or because of damage to property, from any cause whatsoever, arising out of, incidental to, or in connection with the work, whether or not due to any act or omission of commission, including negligence but excluding sole negligence, of the Owner, his employees, servants, or agents. Compliance by the Contractor with the insurance provisions hereof shall not relieve Contractor from liability under this provision.


    1. Insurance Requirements:


Insurance coverage specified herein constitutes the minimum requirements and said requirements shall in no way lessen or limit the liability of the Firm under the terms of the Contract. The Firm shall procure and maintain at their own expense any additional kinds and amounts of insurance that, in their own judgment, may be necessary for their proper protection in the prosecution of the work. The Firm shall carry insurance as prescribed herein and all policies shall be with companies satisfactory to Town of Oliver Springs.


If a part of this Contract is sublet, the Firm shall require each sub-firm to carry insurance of the same kinds and in like amounts as carried by the prime Firm.


The Contractor shall provide insurance coverage as follows:

  1. Workman's Compensation as required by Tennessee Statutes for benefit of contractor's employees;


  1. Commercial General Liability Insurance with a $500,000 per occurrence bodily injury or property damage. Certificates of insurance will be required when the contract is awarded.


  1. Motor Vehicle Insurance with a $500,000 for personal injury and $100,000 for property damage.


  1. Pollution Liability which shall cover Pollution Liability in amounts of at least

$10,000,000.


  1. Contractor’s Professional Liability which shall cover Contractors Professional Liability in amounts of at least $2,000,000.


  1. Umbrella Liability: Umbrella or Excess Liability police in amounts of at least $5,000,000 shall be provided.


Certificates of insurance shall state that thirty (30) days written notice will be given to the Town before the policy is canceled or non-renewed. No Firm or sub-firm will be allowed to start any work on this contract until certificates of all insurance required herein are filed and approved by Town Officials. The certificates shall show the type, amount, class of operations covered, effective dates, and the dates of expiration of policies. In addition, the certificates shall name Town of Oliver Springs as additional insured. The Firm shall secure and maintain in effect for the period of the Contract and pay all premiums for the following kinds of insurance.


    1. Drug Free Workplace:


During the performance of this agreement, the Service Provider agrees to (i) provide a drug-free workplace for the Service Provider’s employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Service Provider’s workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the Service Provider that it maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.


5.0 SPECIAL CONDITIONS


  1. Any permits, approvals, etc. required by the State of Tennessee to accomplish all current and future work shall be the responsibility of the successful proposer.


    1. Each bidder shall submit a formal Safety Program stating company policy on all safety procedures.  Document procedures to include workers protection, confined space, and general safety procedures.


    1. Compliance with Regulations:


The Contractor shall give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the work.   If the Contractor performs any work knowing it to be contrary to such laws, ordinances, rules or regulations, and without such notice to the Town, he shall bear all costs arising therefrom.


    1. Protection of Work, Property and Persons:


The Contractor shall adequately protect the work, adjacent property, and the public and shall be responsible for any damage or injury caused by him or his authorized agent’s act or neglect.


    1. Inspection of Work:


The Contractor shall at all times permit and facilitate inspection of the work by authorized representatives of the Town.


5.6 Quality Control: 


Hold-Point Inspections: A NACE Level 3 Certified Coating Inspector from the paint manufacturer shall visit the job site to climb the tanks and to support the Contractor's personnel or the Owner as needed and/or requested.  Visits shall be made on a weekly basis as a minimum or as needed to review hold points for the Owner. Additional visit shall be made as needed and/or requested by Owner or Contractor. 48 hours’ notice is required by the Contractor for each hold point inspection.  


Pre-Paint Meeting: All parties, to include the owner or owners’ representative, maintenance contractor’s representative, the subcontractor’s lead man and the manufacturers NACE Certified Representative shall meet prior to any work is started to review the spec and discuss job specific expectations, needs and requirements.


Contractor should be committed to quality performance and have a documented quality program. A ISO 9001:2015 certification is preferred.






















TOWN OF OLIVER SPRINGS

SCOPE OF WORK TO BE ACCOMPLISHED UNDER 

THE “FULL SERVICE MAINTENANCE PROGRAM”


Visual Inspection Service-(Per Schedule of Work on page 13)


  1. Engineering inspection and preventive maintenance.

  2. Any needed repairs/touchup.

  3. Provide emergency repair service.

  4. Ensure tanks complies with all federal and state regulations.

  5. Maintain as per the maintenance program.


Chemical Clean Washout Inspection Service-(Per Schedule of Work on page 13)


  1. NSF Approved Chemical Bio Film Removal

  2. Bio-film Washout, disinfect and inspect the tanks.

  3. Any needed repairs/touchup.

  4. Provide emergency repair service.

  5. Ensure Tanks complies with all federal and state regulations.

  6. Maintain as per the maintenance program




TOWN OF OLIVER SPRINGS

SCHEDULE OF WORK TO BE ACCOMPLISHED UNDER THE 

“FULL SERVICE MAINTENANCE PROGRAM”


EXTERIOR RENOVATIONS


Tank Exterior Renovation Base Bid


  1. All exterior surfaces must be pressure washed with a minimum of 4,000 P.S.I. to remove any surface contamination.  Uniformly abrade existing clear coat to promote adhesion.


  1. All rusted areas must be Hand/Power tool cleaned per SSPC-SP2, SP3 cleaning methods.


  1. All rusted or bare areas must be spot primed with a rust inhibitive metal primer, Tnemec Series 135 Chembuild shall be applied to achieve a dry film thickness of 3.0 to 4.0 mils.

  2. One (1) full coat of Tnemec Series 135 Chembuild shall be applied to complete exterior surfaces (100%).


  1. One (1) full finish coat of a Tnemec Series 72 Endura-Shield coating shall be applied to complete exterior surfaces (100%).


  1. Retrace logos as currently is on tanks.


Tank Exterior Renovation Alternate Bid Option


  1. All exterior surfaces must be pressure washed with a minimum of 4,000 P.S.I. to remove any surface contamination.  Uniformly abrade existing clear coat to promote adhesion.


  1. All rusted areas must be Hand/Power tool cleaned per SSPC-SP2, SP3 cleaning methods.


  1. All rusted or bare areas must be spot primed with a rust inhibitive metal primer, Tnemec Series 135 Chembuild shall be applied to achieve a dry film thickness of 3.0 to 4.0 mils.

  2. One (1) full coat of Tnemec Series 135 Chembuild shall be applied to complete exterior surfaces (100%).


  1. One (1) full finish coat of a Tnemec Series 740 UVX shall be applied to complete exterior surfaces (100%).


  1. Retrace logos as currently is on tanks.



Foundations


  1. Coating applied up to and 2” over the edge of bottom steel plate.


  1. The foundation shall be prepared in accordance with SSPC SP13/NACE 6 to provide a minimum CSP 2-3 surface profile.


  1. Patch and fill to rebuild to a smooth surface using a cementitious repair mortar, Tnemec Series 217 MortarCrete. 


  1. The high build epoxy liner manufactured by the Tnemec shall be applied as follows:


a. Primer Coat: One [1] complete coat of Tnemec N69 Hi-Build Epoxoline II or equal shall be applied to achieve a dry film thickness of 6.0 to 8.0 mils. 

b. 2nd Coat: One [1] complete coat of Tnemec Series 262 Elasto-Shield or equal shall be applied to achieve a dry film thickness of 60.0 – 80.0 mils.

b. 3rd & 4th Finish Coats: Two [2] complete finish coats of Tnemec 156 Enviro-Crete or equal shall be applied to achieve a dry film thickness of 6.0 to 8.0 mils per coat. 

Repairs


  1. As needed per Engineering Report.


INTERIOR RENOVATIONS


Interior Renovation


  1. The complete interior (100%) shall be abrasive blast cleaned to SSPC-SP No. 10 “Near White” finish.

 

  1. After abrasive cleaning, all surfaces shall be cleaned of any dust residue or foreign debris.


  1. The high build epoxy liner manufactured by the Tnemec shall be applied as follows:


  1. Int. Coat: One [1] complete coat of Tnemec Series 20HS-1255 Pota-Pox shall be applied to achieve a dry film thickness of 6.0 to 8.0 mils. 

  2. Finish Coat: One [1] complete coat of Tnemec Series 20HS-15BL Pota-Pox shall be applied to achieve a dry film thickness of 6.0 to 8.0 mils.

  3. Contrasting Color: Each coat of epoxy paint shall be of contrasting color. 

  4. Stripe Coat: One additional coat of epoxy shall be applied by brush and roller to all weld seams. 

  5. Caulk Roof Seams


  1. After the liner has properly cured, the interior surfaces shall be disinfected per A.W.W.A. Spray Method No. 2 (200 PPM).


  1. The Tanks shall be sealed and made ready for service.







NOTICE:




  1. The tanks renovation specifications, repairs, and routine maintenance and inspections outlined above must be strictly adhered to. The Firm shall not be allowed to deviate from these specifications. This includes surface preparation, coating selection, coating application, tanks repairs, scheduled bio-film washout and engineering inspections, and preventive maintenance.


  1. The renovation projects, routine maintenance, inspections, and evaluations outlined in the “Schedule of Work” must be completed in accordance with the specified timeframe. All maintenance program costs must be calculated with the completion deadline of these projects in mind.























AFFIDAVIT







I, , being an authorized representative of the firm of                                                   , located in the Town/Town of , State , Zip Code     , have read and understood the contents of the formal proposal and hereby submit our proposal accordingly as of this date                         .






Signature of Authorized Representative






Attest




Telephone #


Fax#  


Email Contact:  


State Contractor’s License # (Attach Copy)






Town of Oliver Springs 

Schedule of Work and Fees – BASE BID (Fluoropolymer Finish Coat)


Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

Year 7

TANKS

2020

2021

2022

2023

2024

2025

2026

Tank #1

1,000,000 G Richard Road Concrete Storage Tank

Interior Renovation  


Emergency

Service & Repairs

Remotely Operated Vehicle (ROV) Inspection & Engineering

Report 

Emergency

Service & Repairs

Biofilm Cleaning 

& Engineering

Report


Emergency

Service & Repairs

Exterior Renovation 


Emergency

Service & Repairs


Biofilm Cleaning 

& Engineering

Report


Emergency

Service & Repairs

Remotely Operated Vehicle (ROV) Inspection & Engineering

Report

Emergency

Service & Repairs


Biofilm Cleaning 

& Engineering

Report


Emergency

Service & Repairs

$

$

$

$

$

$

$

Tank #2

100,000 G Cove Lane Elevated Storage Tank

Interior Renovation  


Emergency

Service & Repairs

Remotely Operated Vehicle (ROV) Inspection & Engineering

Report 

Emergency

Service & Repairs

Biofilm Cleaning 

& Engineering

Report


Emergency

Service & Repairs

Exterior Renovation 


Emergency

Service & Repairs

Biofilm Cleaning 

& Engineering

Report


Emergency

Service & Repairs

Remotely Operated Vehicle (ROV) Inspection & Engineering

Report

Emergency

Service & Repairs


Biofilm Cleaning 

& Engineering

Report


Emergency

Service & Repairs

$

$

$

$

$

$

$

Tank #3

75,000 G Clear-well

Water Treatment Plant


Biofilm Cleaning 

& Engineering

Report


Emergency

Service & Repairs

Remotely Operated Vehicle (ROV) Inspection & Engineering

Report 

Emergency

Service & Repairs

Biofilm Cleaning 

& Engineering

Report


Emergency

Service & Repairs

Remotely Operated Vehicle (ROV) Inspection & Engineering

Report 

Emergency

Service & Repairs

Biofilm Cleaning 

& Engineering

Report


Emergency

Service & Repairs

Remotely Operated Vehicle (ROV) Inspection & Engineering

Report 

Emergency

Service & Repairs

Biofilm Cleaning 

& Engineering

Report


Emergency

Service & Repairs

$

$

$

$

$

$

$

Tank #4

Small Buster Pressure  

Tank Windrock Rd


Biofilm Cleaning 

& Engineering

Report


Emergency

Service & Repairs

Visual Inspection

& Engineering

Report


Emergency

Service & Repairs

Biofilm Cleaning 

& Engineering

Report


Emergency

Service & Repairs

Exterior Renovation 


Emergency

Service & Repairs

Biofilm Cleaning 

& Engineering

Report


Emergency

Service & Repairs

Visual Inspection

& Engineering

Report


Emergency

Service & Repairs

Biofilm Cleaning 

& Engineering

Report


Emergency

Service & Repairs

$

$

$

$

$

$

$

Total 

$

$

$

$

$

$

$


Total Price Per Year (Price leveling. The total cost is to be spread-out over the life of the contract)

$

$

$

$

$

$

$



Bio-film washout and visual inspection services shall continue as shown above on an alternating annual basis.  

Future exterior & interior renovations shall be scheduled based on the schedule of work set forth in this RFP. 

As a general rule, at a minimum, the exterior must be overcoated approx. every 8-10 years and interiors renovated every 14 years.



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Town of Oliver Springs
717 Main St.
Oliver Springs, TN 37841
Ph: 865-435-7722
Fx: 865-435-4881